Enterprise Email Best Practices to Avoid Malware Distribution

No matter how big or how small, malware is something that no company wants to deal with. One of the most common ways that cyber-criminals are distributing malware is through email. Whether it is a link or an attachment, all it takes is one-click to take your company down. We are sharing our top email security best practices to help you protect your business from malware.

  1. Educate your users to analyze the risk factors
    • The number one way companies get infected with malware is through an end-user clicking on something they shouldn’t. Educating your end-users is easy if you have the right tools. Our team uses KnowBe4 to send fake phishing emails to our clients and assign short training videos to those who need education.
    • Want to give your users a simple visual on what they should and should not click on?? This Best Practices poster from KnowBe4 makes it easy to educate your end-users. Hang it on cubicles or display it in the break room! You can download this free resource here!
  2. Don’t trust your firewall, antivirus, and/or anti-spam
    • IMPORTANT NOTE: We are in no way saying that you don’t need these things. Firewalls go a looooong way in protecting your company! However, malware is changing every second and something is bound to slip through. As soon as you think you’re safe, you’re not. Always stay on your guard!
  3. Restrict BYOD
    • We know how convenient it is when employees can work remotely and use their own devices. However, when a device isn’t on your network it isn’t protected. If an employee is working at a local coffee shop and clicks on a malicious email, then that malware has the potential to infect your network as soon as your employee is back in the office. By restricting the use of BYOD (or at least putting security restrictions in place), you are sealing one more door where malware can slip through. With that being said, read on to number four.
  4. Secure your remote locations
    • It is important that all remote locations are secure. It doesn’t matter if it is another office or a home location, the network MUST be secure. Download this free E-book to learn the first steps in securing remote locations. You can get the e-book here.
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